Plenty of features to move your business forward.

Multi-tenancy

Any number of companies, each sees only its own data — separation is anchored in the core of the system, not just the interface.

Multiple memberships

One person can belong to several companies and switch in the header. Useful for consultants, holdings and founders with several entities.

Roles and permissions

Owner, administrator, member, read-only. Financially effective actions — approvals, payment runs, bank account, plan — are restricted to owners and administrators.

Team invitations

By email, with a role, valid 14 days, revocable. Company ownership can be transferred.

Trilingual with right-to-left

German, English, Arabic — Arabic runs with a fully mirrored interface. Everyone on the team picks their own language.

Two tax profiles

Germany (EUR) or UAE (AED) — determines mandatory fields, document formats, tax logic and currency.

Light and dark mode

One click switches the whole interface — comfortable to read by day and by night.

Setup check

If details required for finalizing are missing (address, VAT ID, TRN), a notice sits on the dashboard and every draft — linking straight to settings.

Company master data

Address, VAT ID, tax number, TRN, trade register, managing director, bank details, tax office, small-business flag — everything documents need.

Data export

All tables as CSV and JSON plus the full document archive with PDFs and XML, as one package. On every plan. If you leave, you take your data.

Audit log

Finalizations, cancellations, approvals, deletions, role changes, payment runs: who, when, what.

Your account

Name, language, password, profile picture — it appears in team chat, on the task board and in the team overview.

Customers

Master data

Name, customer number (manual or automatic), email, phone.

Separate addresses

Billing and a differing shipping address; if the latter is empty, billing applies.

Tax numbers

VAT ID for the EU, TRN (15 digits) for the Emirates — both format-checked.

Document language per customer

German, English or bilingual English/Arabic — every invoice is created in the customer's language automatically.

Contact persons

Any number of contacts with role, email and phone.

Archive instead of delete

Customers with documents never vanish: hidden from pickers, restorable.

Full-text search

Across name, number, email and city at once.

VAT ID check against VIES

Live check with the EU service; the confirmation number is archived as proof — for tax-free EU deliveries the seller carries the burden of proof.

Items & services

Master data

Name, item number, description, net price, tax rate.

Nine units of measure

Piece to kilowatt-hour — as standardized codes so they are machine-readable in the e-invoice.

Archiving and search

Same as customers: nothing disappears, everything is findable.

Invoices

Draft and finalization

A document starts without a number; finalizing draws the next one. No gaps from discarded drafts — what the tax audit wants to see.

Gapless number ranges

Per company and document type, consecutive, no gaps.

Immutability

Finalized means unchangeable. Corrections only via cancellation with credit note referencing the original — both stay visible.

Validation before finalizing

Line items, totals, address, VAT ID or TRN, §19, Leitweg-ID — every message says where to fix it, before a number is drawn.

Line items

From the item catalog or free-form. Line totals calculate as you type, document totals server-side — one number from one source.

Number format by language

Comma in German, point in English — both accepted on input, thousands separators too.

Header data

Invoice, service and due date, service period, payment terms, note, buyer reference.

Leitweg-ID

Mandatory for XRechnung to German public-sector clients, optional otherwise.

Three e-invoice formats

ZUGFeRD 2.2 / Factur-X, XRechnung and PINT AE — from the same document, no double entry.

PDF generation

PDF with embedded XML. The draft preview uses the same generator — no “looks different later”.

Bilingual documents

English/Arabic in two columns for the UAE market, with correct right-to-left rendering.

Send by email

Invoice straight to the customer, PDF attached.

Audit-proof archive

Every generated file — PDF, ZUGFeRD XML, XRechnung, PINT AE — stored immutably and retrievable.

Record payments

Per document with date, amount, method and reference. Partial payments supported; the balance drives status and dunning.

Payment from bank transaction

Instead of retyping: pick an imported incoming payment — values come from the statement, i.e. from the source.

Payment status

Open, partially paid, paid, overdue — automatic from balance and due date.

Document template

Logo, accent color, texts per document language, footer details, switches for bank details and e-invoice notice — with a live preview that renders the real PDF.

Small-business rule §19

Set on the tenant: prevents accidental VAT, the mandatory notice appears automatically.

Dunning

Open items in one list

All invoices with a balance, sorted by due date, with days overdue.

Three levels

Deadlines per level freely configurable (say 3 / 14 / 30 days); an empty level is off, each level sends at most once.

No dunning fees

Deliberately. The original invoice is attached to every reminder.

Sending log

Which level went out when, visible per document.

DATEV export

Posting batch in EXTF format

All finalized documents of a period as a file your tax advisor imports directly.

Two charts of accounts

SKR03 and SKR04 with revenue accounts preset per tax rate; after switching, accounts are shown for review.

Per-company settings

Advisor number, client number, account length, debtor collective account, revenue accounts.

Export history

Which period was exported when, with document and posting counts.

Incoming invoices

Capture

File upload: PDF, XML, JPG, PNG, WebP — up to 15 MB.

Three-stage recognition

Every invoice is read automatically — amounts, sender, IBAN, line items. E-invoices exactly from the structured data, PDFs and scans recognized intelligently.

Confidence indicator

Automatic recognition states how confident the reading is — e-invoices say “exact”, because there is nothing to guess.

Supplier matching

Automatic via VAT ID, name as fallback. Unknown suppliers are created with one click from recognized data — visible and correctable first.

Review and approve

Every invoice lands in “To review”, even the exactly read one. Approval only by owner or administrator — it is a payment instruction.

Reject

Instead of deleting; the decision stays visible.

Deletion with limits

Approved and paid invoices cannot be deleted; members only delete their own; every deletion is logged.

Original untouched

The received file is stored as it arrived — in an audit, the received document counts.

Status filters

All, To review, Approved, Paid, Rejected.

Payment runs

Assemble a run

Select approved invoices, set an execution date — with a running total of the selection.

SEPA file (pain.001)

A credit-transfer file every German bank accepts in online banking. No contract, no extra costs.

IBAN check digits

Every IBAN is verified per ISO 13616 before it enters the file.

SEPA character set

“Müller Groß” becomes “Mueller Gross”, & becomes +, € becomes EUR — otherwise the bank rejects the file or mangles the name.

No double payment

An invoice fits into only one run — enforced by a database index, not just the interface.

Frozen data

Name, IBAN and amount are copied when the run is created: it pays what was approved, even if master data changes later.

Trigger via the bank

With a connected account, pay straight from the run as a collective transfer — one TAN for the whole run. The file remains as fallback.

Status tracking

Prepared, File downloaded, Submitted to bank, Completed, Discarded.

Complete and discard

Completing marks all invoices paid; discarding frees them for a new run.

Payment matching

Bank statement via CSV

Import with automatic format detection; already imported transactions are skipped.

AI column mapping

Unknown bank formats produce a mapping proposal with sample rows; once confirmed, the format is remembered. Account numbers are masked beforehand.

Bank connection (BANKSapi)

The customer connects their account on the provider's interface — bank credentials never reach traxxed.

Account selection

Per account of a connection you decide whether it is reconciled; payment accounts default to on.

Transaction fetch

Fetch transactions and balance, optionally “refresh at the bank” for fresh data — up to four automatic updates a day.

Duplicate detection

Each transaction is stored once, even if it arrives via CSV and the API.

Consent renewal

Banks require a new TAN confirmation roughly every 180 days — the connection shows it, data stays readable, one button leads to re-approval.

Matching proposals

Invoice number in the reference, or exactly one open invoice with the exact amount — with two hits, deliberately no proposal. The reason is always stated.

Manual matching

When no rule fits: pick the invoice from a search list with number, customer and balance.

Invoice from payment

For money without an invoice yet: customer, description, tax rate — a draft is created.

Automatic outgoing matching

If a debit carries a payment-run reference and the amount matches, the supplier invoice counts as paid.

Status filters

To process, All, Done, Ignored.

Suppliers

Complete master data

Company, number, contacts, address, VAT ID, TRN, IBAN, BIC, payment terms, notes, any number of contact persons — with archiving and search like customers.

Orders

Order management

Automatic order number, customer, title, description, order date, delivery date.

Line items

Quantity, unit, price, tax rate; “default” applies the company's standard rate when invoicing.

Status flow

Open → In progress → Completed, plus cancel and reopen.

Invoice at a click

The order becomes an invoice draft with all line items; created invoices are linked on the order.

Delivery note at a click

Likewise — line items carried over, without prices.

Time tracking

Record time

Date, duration (“1:30” or “1.5”), order, description, billable flag.

Visibility by role

Members see their own entries, owners and administrators all.

Filters

Period, order, member.

Totals

Overall, billable and not yet invoiced, already invoiced.

Turn time into an invoice

Selected entries become one order line (hours × rate) and are locked against double billing.

Delivery notes

Own number range, no prices

DN numbers, optionally from an order, delivery date, PDF with signature field. Deliberately without prices; issued notes are frozen.

Supply chain

Chain stations

Six kinds from supplier to customer — per station lead times, capacity, status (active or backup), contact, coordinates.

Key figures

Total chain time (fastest and slowest path), longest lead time, average risk, active stations, available backups.

Risk scoring

Per station from lead-time variance (55 %) and duration relative to the slowest station (45 %) — low, medium, high.

Bottleneck detection

The time-critical station is flagged.

Single-source risk

Stations without a backup are flagged as risk.

Lead-time spectrum

Bar view of all active stations with min–max range, colored by risk.

Map

Your whole supply chain on one map: the active route highlighted, backup options at a glance.

Planning mode

Toggle stations experimentally, compare as-is vs. plan — nothing is saved until you adopt it.

Cost simulation

Sliders for safety buffer, order quantity, storage cost, utilization — computes storage costs, safety stock and whether a backup supplier is advisable. The formulas are shown openly.

CSV import

Bring in existing station lists.

Planner (task board)

Kanban boards

Any number per company; columns freely named, deletable when empty.

Cards

Title, description, due date, assignee — drag and drop with stable ordering under concurrent work.

Six templates

From an empty board to “Get e-invoice ready now” with prepared steps — offered on first visit.

Calendar link

Cards with a due date appear in the calendar automatically; optionally also as a real event.

Archiving

Boards and cards archive instead of delete.

Team chat

Channels

Any number, with description, archivable.

Instant delivery

Messages appear for everyone without reloading.

Profile pictures

From the user account.

Chat window on every page

Reachable at the bottom, with unread counter and a notice in the browser tab title.

Delete messages

Deleted messages remain as a hint instead of leaving gaps.

Calendar

Own events

Title, all-day or timed, location, description, color, assignee.

Recurrence

Weekly or monthly with an end date — the 31st correctly skips months that lack one.

Named sub-calendars

With their own colors, individually shown or hidden.

Due dates from the task board

Appear automatically, recognizable as their own category.

External calendars (ICS)

Google, Outlook and others read-only, with their own color; fetch errors are shown.

Google Calendar (writing)

Connect via OAuth, decide per sub-calendar whether events are written to Google. Tokens encrypted, disconnect any time.

Month and day view

With legend, “Today” jump and creating straight from a day.

Mail

Multiple own mailboxes

Per user any number of addresses via IMAP and SMTP — your own inbox, info@, accounting@. Nothing has to move.

Encrypted credentials

AES-256-GCM, decrypted server-side only. A mailbox is personal: even the company owner cannot see the credentials.

Connection test

Checks receiving and sending and shows the cause — including hints on app passwords and Microsoft's OAuth requirement.

Unified inbox

All mailboxes in one list or filtered per address.

Safe HTML display

Incoming HTML is sanitized against an allowlist and rendered sandboxed. Remote images blocked by default — they would tell the sender when you read.

Compose in HTML

Bold, italic, lists, links, source view — or plain text.

Signatures per sender address

In HTML and plain text, with preview.

Folders, search, attachments

Folder switching, search across fetched messages, attachments as secured downloads.

Two-pane reading view

List and message side by side; two-step on narrow screens.

Per-user settings

Compose HTML, display HTML, auto-load remote images — with a clear explanation of what each means.

Dashboard

Key figures

Twelve-month revenue, open items, overdue amounts, incoming invoices to review, approved payments, tracked time, open orders — every tile links to where you act.

Cash-flow forecast

Six weeks by due date: green coming in, orange going out. With a connected bank account the forecast continues from the real balance.

Revenue history

Twelve months as bars; credit notes reduce the month.

Top customers

By net of the last twelve months.

Document quota

Usage this month, if the plan has one.

No empty tiles

Tiles appear only for features your plan includes.

Reports

KPIs per period

Net, VAT, gross, open items, tracked time, open orders — plus revenue per month.

Breakdown by tax rate

Tax base and tax per rate — the numbers for the VAT return.

Customer ranking

Who carries the revenue.

CSV export

The document list for further work.

Plans & billing

Two plans plus Archive

Starter €19 (2 seats) and Business €49 (5 seats, all modules included) — monthly or yearly with 20 % off, per company instead of per user. Plus Archive at €9 for retention only.

14 days free

New companies start with the full scope, no credit card. There is deliberately no permanently free plan.

Payment via Stripe

Checkout with address and VAT ID capture; tax via Stripe Tax — reverse charge for EU business customers included.

Customer portal

Change payment method, download invoices, cancel — on Stripe's secured interface.

90 days read access after the end

View and export yes, new documents no. Then deletion — to retain longer, book Archive for €9.

Partner program

Referral link, 30-day memory

A readable code picked up on every page — signing up is not a single page visit.

Commission only from paid invoices

On the net amount, not at signup. No double, no self-referrals — the first attribution wins.

EU hosting only

Frankfurt am Main region.

Tenant separation in the database

Row Level Security on every table, with role checks in the database rather than only in the app.

Encryption

TLS in transit, encrypted storage at rest, plus AES-256-GCM for mailbox credentials and access tokens.

Bank credentials never at traxxed

Neither stored nor transmitted — login happens at the provider (BANKSapi).

Signature verification

Incoming Stripe webhooks are verified against the signing secret; without a valid signature, rejected.

Audit log

Tax- and security-relevant actions are recorded: who, when, what.

Accessibility

All color combinations meet WCAG AA in both modes; full keyboard operation, navigation annotated for screen readers.